By "Module Basic Settings" we are referring to the import, export, and header information, such as Customer Number. Some, or all of these, are necessary to allow the POS system to import the file.
Click on the Lincoln button to bring up the Lincoln page with the system settings.
(A) Version Information: The Last Update is the last revision date for Module specific features. The Source Version is the version of the data source that the XpressPOS Module is designed for. In the case of Lincoln, no version number is available.
(B) Import Settings: Set the default folder for Lincoln in the "Import File Path" box to the folder that you are going to save the export the file from Lincoln in.
To do this, click on the ellipse button , and locate the folder. This will be the folder where the Lincoln export file is written to. You can use any folder you want.
There are two options for importing a file. The most common one is the "Use a default import file". For this option we recommend that you name the file "Xpresspos.lbx". Now, if you always name the Lincoln export file by that name, XpressPOS will run and find your file automatically.
The other option, which is recommended for the Lincoln Module, is "Select the import file at run time". In this case, the user will be presented with a select list to select the file from. Since the default Lincoln export file name has the Project name in it, you can identify the correct file.
If you use the “Select the import file at runtime” option, then you can use the “Save last Path” option. When this option is checked, the Import File Path will be re-set to the last folder that the user selected a file from.
This option is not usually needed for this module.
(C) Export Settings: XpressPOS allows for the optional naming of the export file name. Up to three (3) fields or properties can be concatenated (adding text fields together) to form the file name. For the Lincoln Module the available property sources are:
A Default Name
The current date
The Store Number
The Sales Person (number or name)
The default name is usually the best choice if the export file set under the POS button is on the user Desktop computer. This is usually the case for Epicor Eagle and Falcon. It is also usually the case for the Spruce integration.
However, if the export file destination under the POS button is set to a server path (on premise or hosted), or the FTP transfer is used, then care must be taken to make sure one user does not "trample" on another user's file. Up until version 8.2.0, this has been done by adding a Store and/or Sales Person name, or by making the Default name unique for every user.
If you were running XpressPOS on a server, and using VPN to access it, then export file naming became a problem. The solution was to change the name in the Summary form.
With XpressPOS version 8.2.0, there is a much better solution to all the "trampling" problems by using a "composite" name.
To set-up a different export file name than the Default one, click on the Configure button beside the "You can modify the File Name or Extension". (see the screen capture above)
In the first drop-down box, select the field or property you want to start the export file name with. In the second box, select the next property. Then finally the third if required.
Be aware that the file name can get very long and some systems have restrictions on the length of their import file names.
By having the User Name, the user can find the files on the POS system's files list quicker if there are a lot of orders waiting to be imported from different users. It also ensures that no other user will overwrite your file. This works whether XpressPOS in running on a Desktop or Server computer.
XpressPOS knows what file extension is standard for the different systems and applies the correct one (.BMS, .BM6, .TXT, etc.). If needed, you can change them by selecting the "I will choose..." option.
NOTE for Falcon/Catalyst users: Your Falcon/Catalyst Administrator can setup the import to have a different extension for each XpressPOS Module (.and for Andersen, .OMS for Marvin, etc.). In the "I will choose my own extension" set the extension to match the Falcon/Catalyst settings.
Remove illegal characters is for non-windows based systems. This option will purge blanks and other characters that will cause most UNIX/LINUX systems to throw an error on the import process.
(D) Data & Processing:
Some systems, such as ECS Pro and BisTrack, require a valid customer number in the import file. Select the "Use a default customer number" and enter one in the text box. Make sure the box for "I would like to send a Customer Number to my POS" is checked.